Job Openings

Operations Coordinator, Jobs With Justice

Job Description

Jobs With Justice is a national network of local coalitions comprised of labor unions, worker centers, community, faith-based, and student organizations. We work locally and nationally to reduce inequality by expanding opportunities for workers to organize and to bargain collectively. The national staff provides strategic support to nearly 40 autonomous local coalitions, builds networks on common issues, shapes public discourse and leads strategic campaigns to build power for working people. Jobs With Justice is committed to winning real change for workers by leading campaigns that combine innovative communications strategies, solid research and policy advocacy, grassroots action, and coalition building.

Position Overview:

The Operations Coordinator plays a critical role in ensuring the efficient functioning of our national office by overseeing daily administrative, logistical, and operational needs. This position is responsible for maintaining office facilities, supporting organizational events, and managing technology systems to ensure seamless operations. The Operations Coordinator reports to the Operations Director and works closely with internal teams and external partners to ensure seamless organizational operations. The ideal candidate is a proactive and highly organized professional with a strong sense of ownership of our office space and is committed to supporting the mission and values of our organization.

Primary Responsibilities:

Manage onsite and offsite operational functions.
Provide technical assistance and administrative support.
Assist in developing and implementing policies, compliance measures, and security standards.
Coordinate event logistics across the organization.

Detailed areas of work include:

Office Management & Administrative Support

Manage the organization’s daily office and administrative functions by being the onsite point person, generally from 9:30am-5:30pm with some flexibility as needed.
Responsible for facilities maintenance including furniture and equipment, liaise with property management, security, and maintenance to ensure a functional, efficient and professional office space.
Work with Operations Director to develop and maintain office policies that comply with security, safety and health standards and monitor OSHA compliance.
Handle processing and distribution of mail, shipping and deliveries.
Direct procurement of office supplies and lease negotiations on equipment/systems.
Monitor main phone and email accounts, offering assistance or directing inquiries to appropriate team members.
Provide reception support and welcome visitors to the office.
Conduct operations and technology orientation for new staff, consultants, interns, sub-lessees.
Work with Operations Director to support the development and monitoring of new and existing operations and technology plans and projects.
Serve as the point of contact for operations and technology vendors, responsible for account management, service and billing.
Maintain office asset and IT Inventories, physical and electronic records and archival materials.
Catalog and archive JWJ records at the national office and the collection at the Kheel Center, Cornell University.
Administer the webstore for merchandise fulfillment and inventory management.
Develop and maintain an Operations Guide for staff and Procedures Manual for the Operations Team.

Technical Support

Provide frontline, technical assistance and troubleshooting for staff.
Set up computer systems, manage user access, and coordinate technology upgrades to ensure business continuity.
Oversee office audiovisual (AV) and unified communication systems, ensuring functionality and user support.
Manage internal communication tools, including listservs, shared calendars, and Microsoft 365 platforms.

Logistics & Travel

Provide logistical support onsite for meetings hosted by JWJ national or organizational partners and offsite for events such as national staff meetings and retreats.
Coordinate with participants on event communications, handling RSVPs, and overseeing logistics.
Arrange travel for partners and attendees, including flights, lodging, and ground transportation.
Oversee event logistics such as interpretation services, technology needs, catering, and childcare, consistent with policies and guidelines set by Operations Director and event lead.
Serve on planning team for major organizational events – may include Awards Celebration, National Conference, Network Gathering, National Training Program and programmatic strategy meetings.

Qualifications:

Minimum of three years of experience in the nonprofit sector, preferably with mid-to-large organizations, including at least one year of direct experience with operations, facilities management, event coordination, or administrative support.
Clear alignment with the mission and values of the organization.
Takes pride in maintaining an inviting and professional office environment; has a strong sense of ownership over the space and is committed to being a welcoming and attentive host for staff, partners, and guests.
Ability to navigate complexity and adapt to shifting dynamics while maintaining an organized, self-motivated, and consistent approach to executing work.
Strong attention to detail with a commitment to accuracy and timeliness.
Excellent verbal and written communication skills, with strong interpersonal abilities to build and maintain relationships. Able to work both independently and collaboratively, fostering strong connections with internal staff and external partners.
Comfortable with technology and enjoys troubleshooting, exploring, and learning new tools and systems; a resourceful problem-solver who proactively seeks solutions and improvements.
Proficiency in Microsoft 365, including SharePoint, experience with basic IT troubleshooting and familiarity using work collaboration and project management platforms (i.e. Slack, Asana, Trello).
Experience coordinating with vendors and managing contracts preferred.
Flexibility to travel as needed in performance of duties.
Multilingual fluency is a bonus but not required.

Signs we are on track:

The office operates efficiently, with clear procedures and well-maintained facilities.
Staff and partners receive timely technical support, ensuring smooth workflow and minimal disruptions.
Organizational events run seamlessly, with well-coordinated logistics and strong participant engagement.
Internal communications and technology systems are consistently updated and effectively utilized.
Office resources, records, and materials are well-managed and accessible.
Vendors and service providers are effectively coordinated, maintaining cost-effective and high-quality operations.

Location: This is an onsite position based in the Washington DC metro area requiring at least 4 days of work in the office. There will be occasional after-hours and weekend work.

Physical Demands: This role is primarily office-based, involving a combination of desk work, computer use, and in-person communication with colleagues and partners via phone, video conferencing, and email. It requires mobility within the office to manage facilities, organize supplies, and support event logistics. Lifting and carrying of office supplies, equipment, or event materials (typically up to 25-50 lbs) is involved. Occasional travel required for organizational meetings and events.

Salary: Starting salary is $74,405-$80,405, pending experience as referenced within the Collective Bargaining Agreement.

Benefits: Generous benefits package that includes paid vacation, medical, dental, and retirement benefits.

How to Apply:
Submit your resume, cover letter and references to info@jwj.org. For references, please include a former supervisor.

Only candidates selected for an interview will be contacted. Please follow the job application instructions specific to the position you are applying for. Incomplete applications will not be considered. No phone calls or direct solicitations please.

Jobs With Justice Education Fund is an affirmative action employer and strongly encourages people of color, women, l/g/b/t/q individuals, those with disabilities, and those with working class backgrounds to apply. Frequently cited statistics show that people of color, women, trans, and non-binary people, as well as other structurally marginalized groups apply to jobs only if they meet 100% of the qualifications. JWJ encourages you to break that statistic and to apply. No one ever meets 100% of the qualifications.

If you need accommodation at any stage of the process, please indicate on the application or contact our Human Resources team at hr@jwj.org with the Subject Line: Accommodation Request for Job Applicant.

Executive Coordinator, Jobs With Justice

Job Description

Jobs With Justice Education Fund and its sister organization Jobs With Justice is a national network of local coalitions of labor unions, community, faith-based, worker centers, and student organizations. We fight inequality by driving strategies that expand the arena in which workers are able to bargain for improved standards. The national office provides strategic support to nearly 30 locally autonomous coalitions across the country, connects them on common issues, and develops national programs to amplify the impact of local organizing. By bringing together labor, community, student and faith voices at the national and local levels, we are creating innovative solutions to the problems workers face today. As the only organization of our kind, we lead strategic campaigns and shape public discourse to build power for working people. Jobs With Justice is committed to working nationally and locally on the ground and online. We win real change for workers by combining innovative communications strategies and solid research and policy advocacy with grassroots action and mobilization.

Position overview:

The Executive Coordinator organizes the schedule, plans, and day-to-day work of the executive department, with a particular focus on the Executive Director. The role sets up the department to successfully advance the goals of the organization. The Executive Coordinator is accountable to the Executive Director but directly supervised by the Deputy Director of Organizational Strength, including participation in the Operations Department and Organizational Strength team meetings. The Executive Coordinator will regularly check in with all executive staff, working with the Executive Director on key areas of work and the deputy directors on work planning and department workflow.

Primary Responsibilities:

Organize schedule, inbox, travel and administrative needs of the Executive Director.
Lead, coordinate and anticipate needs for organizational projects that involve Executive Leadership.
Sharpen feedback loops between the Executive Director and Deputy Directors.
Engage other staff in Executive Department projects.
Maintain confidentiality concerning sensitive information regarding the organization’s operations, management and finances.

Detailed areas of work include:

Support for Executive Director:

Organize daily briefs to orient the Executive Director to priorities and daily report-outs signaling shifts in preparation for the coming week
Manage the Executive Director’s email by responding promptly to priority communications, triaging follow-ups, and screening messages with diplomacy.
Manage the Executive Director’s calendar to ensure sustainable scheduling aligned with their rubric, including ample meeting-free work blocks and preventing overbooking.
Support the Executive Director with travel and meeting logistics, including scheduling, transportation, lodging, materials, and reimbursements.
Coordinate with Institutional Advancement to manage the Executive Director’s public profile, including bio updates, media, and statements. Support their integration into key projects and events, ensuring preparation for media and speaking engagements.
Assist the Executive Director by proposing clear next steps to advance key work and projects, anticipating need to schedule work time, supplementing research and follow-up with people internally and externally.
Serves as the primary contact for individuals and organizations seeking information from the Executive Director, ranking these requests by priority based on Executive Department rubrics, and ensuring outgoing communication is timely and accurate.
Act as a representative for the Executive Director in meetings she cannot attend, taking notes and capturing key takeaways requiring the Executive Director’s attention.

Support for Executive Leadership (including Deputy Directors):

Staff the Executive Department, including but not limited to planning and scheduling, capturing takeaways from discussions, tracking workflows and deadlines and managing urgent requests
Work with the Executive Leadership to manage complex and rapidly changing strategic priorities.
Align schedules of the Executive Director and Deputy Directors, including overlap in travel and ensuring at least one member of the executive leadership is available if/when others are out.
Maintain platforms for quickly dispersing information across the executive department.
Support executive team projects, such as preparing/formatting presentations and/or materials in advance of the Executive Director or Deputy Directors speaking externally
Liaison with other departments to ensure alignment and effective implementation of executive department goals.
Support deputy directors in communicating with external partners, especially when they are substituting for the Executive Director.

Board and Governance Support:

Maintain backwards plan/workflow to prepare for board meetings.
Send official communications with board members and their assistants to ensure participation in full board and board committee activities.
Manage record of board terms, demographics, composition, contact information.
Organize logistics, housing, travel for in-person board meetings and activities.
Capture meeting minutes at all board related meetings based on Executive Department rubric.
Manage additional board projects, as required.

Qualifications:

Minimum of five years of experience in the nonprofit sector, preferably with mid-to-large organizations, including at least two years of direct experience with executive leadership.
Clear alignment with the mission and values of the organization.
Ability to navigate complexity and adapt to shifting dynamics while maintaining an organized, self-motivated, and consistent approach to executing work.
Experience in high-level calendar management, ensuring key deadlines and action items are met. Strong attention to detail with a commitment to accuracy and timeliness.
Excellent verbal and written communication skills, including proofreading and editing, with strong interpersonal abilities to build and maintain relationships. Able to work both independently and collaboratively, fostering strong connections with internal staff and external stakeholders
Ability to handle confidential matters and maintain a high degree of diplomacy.
A strong problem solver who takes initiative in resolving challenges, asking for help and a highly resourceful-team player overall.
Proficiency in Microsoft Office Suite, including SharePoint, with experience using project management platforms such as Slack, Asana, and Monday.com.
Flexibility to travel as needed in performance of duties.
Multilingual fluency is a bonus but not required.

Signs we are on track:

The Executive Director is well equipped for meetings, deadlines, convenings and understands and can meet her scheduled meetings and activities.
The Executive Director is supported and equipped to follow through on significant areas of work, including spokesperson work, governance, alliances, development and meetings and convenings.
The Executive Director’s schedule and email management are running smoothly and well maintained.
The Executive Coordinator anticipates, and initiates calls, meetings, preparation, and work necessary for successful governance meetings.
The Executive Department has regular, well-planned meetings with clear follow-up.
The Executive Director is well equipped to follow through and execute development-related tasks, meetings, and projects

Location: This is a remote position based in the United States, with the option to work out of our Washington, D.C. office. Eastern or Central time zone work hours are required.

Physical Demands: Work is performed in a remote office setting with some travel required for in-person meetings or events. This role involves a long period of computer work. This position requires the ability to communicate with colleagues and partners via phone, video conferencing, email and other platforms.

Salary: starting in the low $80,000 with room for negotiation

Benefits: Generous benefits package that includes paid vacation, medical, dental, and retirement benefits.

Confidential Position Statement and At-Will Disclaimer

This position is classified as confidential, as defined by the NLRB and involves access to sensitive and confidential information. Due to the nature of the role, confidential positions are excluded from union representation to prevent conflicts of interest.

While this position is guaranteed the same benefits and stipulations as unionized staff, it is an at-will position.

How to Apply:
Submit your resume, cover letter, relevant writing/digital samples and references to info@jwj.org. For references, please include a former supervisor. If you are applying for a management position, also include a person you formerly supervised.

Operations Coordinator, Jobs With Justice

Executive Coordinator, Jobs With Justice

Current Openings